Want to digitise your governance meetings?
Close-up of 3 digitisation features for your governance meetings
Board Portal
A highly secure space accessible to directors and governance meeting attendees. This platform offers participants:
- meeting schedules
- shared confidential documents
- agendas
- minutes
There is a host of features for annotating documents, communicating with organisers, engaging with other participants, conducting elections, voting and more.
Organising governance meetings
easyQuorum simplifies the organisation of your governance meetings:
- Plan sessions
- Send meeting invitations
- Manage attendance
- Send reminders, conduct surveys
- Sign documents electronically
Videoconferencing
Our meeting digitisation tool gives you access to the leading videoconferencing solutions: Teams, Zoom, Webex®, Apizee and others.
Participants connect to the secure space and join the videoconference directly.
During videoconferences, participants can access secure documents, ask written questions, vote in real time etc.
You can also organise hybrid meetings, with some participants in person while others use videoconferencing.
What are the benefits of digitising board and committee meetings?
Security
easyQuorum protects the sensitive information associated with your governance meetings.
Efficiency and savings
Your teams become more efficient, and you get one open-ended product for all your governance meetings.
Collaboration
Make it easier to work together to prepare and hold your meetings.
Board Portal offers many features beyond those described here.
To learn about all of Board Portal's features,
Frequently asked questions about digitising board meetings
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How is data secured?Data is stored in France in an ultra-secure data centre. We offer highly secure login methods for each participant: two-factor authentication or single sign-on (SSO). In addition, our systems undergo security testing by external entities at least once a year.
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How many meetings can I organise using easyQuorum?You can digitise as many meetings as you like, with no restrictions.
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Do I need training?During the onboarding phase, an expert in digital transformation from our Corporate Office assists you. They can train organisers as well as participants. Training is often unnecessary because the solution is very user-friendly.
Why do our customers use easyQuorum's Board Portal?
Groups/Holding companies
To digitise all board of directors, supervisory board, executive board and committee meetings.
Directors have a single ultra-secure access to view all meetings related to their mandates and download and view confidential documents.
Meeting can be in person, online or hybrid.
Legal officers or corporate offices manage the organisation and monitoring of meetings with great ease. You can also retrieve attendance information to calculate attendance fees.
Insurance companies
To digitise board and committee meetings.
Each director has secure access to find documents related to their meetings, view their meeting schedules and communicate with legal officers.
Board and committee meetings can be in person, online or hybrid.
Corporate offices easily manage the organisation and monitoring of meetings, create meeting minutes and generate meeting reports.
Public bodies
To digitise committee, consultation, commission, governing body meetings.
Each attendee has secure access to find documents related to their meetings, view their meeting schedules and communicate with legal officers.
Meetings can be in person, online or hybrid.
Legal officers and meeting leaders easily manage the organisation and monitoring of meetings and draft meeting reports. An advanced reporting tool lets you track attendance, consultations, interchange and connections to meetings.
To digitise all your governance meetings,