List of features
Organise meetings
It's easy to organise general meetings and boards: send emails, SMS text messages and reminders, monitor quorums and participation, attendance statistics, presenteeism, validation workflow, send calendar invitations, announce beneficial owners.
Send meeting invitations
Send secure meeting invitations online in just a few clicks: automate the generation of meeting invitations and resolutions, deliverability checks, send meeting invitations via email or post (by standard or registered letter), track registered mail, proof of postage, send reminder emails.
Monitor quorums
Secure and automated quorum monitoring: monitor quorums and participation, participant reminders, send emails, SMS text messages and reminders, attendance statistics, monitor presenteeism
Online voting and proxy voting
Secure electronic voting and proxy voting: complies with CNIL 2019 recommendations, electronic proxy voting, monitor quorums and participation, generate minutes and attendance sheet
Shareholder area
Create a secure space for shareholders, members and directors: two-factor authentication, agenda consultation, application submission, electronic votes and proxy votes, secret ballot voting, read and annotate documents, secure sensitive documents, access from your computer, mobile or tablet
Governance meetings
Digitise, secure and simplify your Board and committee meetings: track registeration, sign for mail, electronic proxy votes, send emails, SMS text messages and reminders, live voting, videoconferencing, webcast, CNIL 2019 secret ballot voting, two-factor authentication, security of sensitive documents.
Live voting and videoconferencing
Organise videoconferencing sessions with real-time voting: deliverability checks, electronic proxy voting, live voting, videoconferencing, webcast, two-factor authentication, company multi-access
Voting and proxy voting by post
Outsourced management of mail-in votes and proxy votes: printed letter, receive postal votes, receive proxy votes by post, scan documents, automated integration
Electronic registration
Sign the attendance sheet electronically: sign via tablet, compatible with QR code, QR code reader (barcode reader, smartphone/tablet)
In-person voting
Digital in-person voting: vote in real time from your smartphone or tablet, secure vote, proxy vote management
Hybrid meetings
Organise hybrid General Meetings and Board Meetings with some participants logging on remotely and/or in person: generate a pass with a QR code, monitor presenteeism, videoconferencing, in-person voting, remote voting
Security
Security guarantee: proof of postage, audit trail, dedicated hosting, annual penentration testing
GDPR
Fully GDPR compliant: audit trail, dedicated hosting, annual penetration testing, data confidentiality
Preparing a session
- Create a session in a few clicks
- Quickly create members' online spaces thanks to the smart integration of a spreadsheet
- Manage authorisations, voting weight and a simplified number of votes
- Quickly generate legal documents thanks to our smart templates
- Simplify communication with contributors
Convene your members
- Send meeting invitations by email and/or registered letter directly from the interface
- Deliverability test available on request
- Add documents as required to emails and the secure online space
- Monitor meeting invitations, participation, proxy votes and authorisations in real time
Voting using easyQuorum
- Add resolutions intuitively using predefined templates and/or by writing from scratch
- Automatic live calculation of the quorum
- Live voting with videoconferencing and results displayed live
- Voting in written consultation format
- Live elections
After the session
- Automatic generation of minutes, with integrated voting results
- Documents sent to be signed directly via the interface
- Advanced Contralia electronic signature by Docapost
- Option to integrate your electronic signature solution (DocuSign, Universign, etc.)
- Monitor and remind signatories via the easyQuorum online space
Ultra-secure solution
- Access to all previous, current and future sessions via the calendar and smart search
- Access to all intelligently classified documents
- Servers hosted in France in 27001-certified infrastructure that is not affected by the Cloud Act
- Meets OWASP requirements
- Data and communication encryption
- Two-factor authentication
- Monitor logins
- Regular penetration tests
- Monitoring
- HR awareness