What business licenses and permits do I need to operate in New York?
Businesses must meet all licensing and registration requirements to operate legally in New York State. The state is responsible for regulating and issuing licenses and permits for various companies and professions through the Department of State, state boards, and other relevant agencies. Businesses may also need to obtain local licenses and permits for each jurisdiction in which they operate. There may also be licensing and registration requirements at the federal level.
Here are examples of business licenses, permits, and registrations you may need in New York State:
- New York Sales Tax Certificate of Authority: Businesses making sales that are subject to New York State sales tax must register with the Tax Department to obtain a Certificate of Authority. If you have multiple business locations in New York, the state requires that you have a Certificate of Authority for each location.
- New York professional or occupational licenses: Certain services and professions require licensing at the state level. For example, a retail store that conducts food preparation may need to obtain a Food Processing Establishment License from the New York State Department of Agriculture and Markets. An architect wishing to practice in the state must obtain a professional license from the New York State Education Department, Office of the Professions.
- Special New York state permits: The sale of products such as alcohol and lottery tickets requires special state-issued permits and licenses.
- Federal tax ID: Also called an EIN, a federal tax ID is issued by the IRS and is included on federal tax returns filed for your business. It is also a requirement for filing payroll taxes.
- New York basic business license: Local municipalities in New York may require a basic business license for the privilege of doing business in that jurisdiction.
- Other local licenses and permits: Cities and counties may impose additional licensing and registration requirements on businesses, such as a certificate of occupancy, zoning permits, sign permits, and health department permits.
- DBA registration: If you operate your business other than under its legal name, you may need to file a DBA Certificate (also called a Certificate of Assumed Name) with the clerk of each county in which the business is conducted.
- Federal licenses and registrations: Federal licenses are typically required for businesses regulated by a federal agency, such as the Securities and Exchange Commission, the U.S. Department of Agriculture (USDA), and the Bureau of Alcohol, Tobacco, and Firearms. For example, food businesses that purchase or sell more than 2,000 pounds of fresh or frozen fruits and vegetables are required to obtain a USDA-issued PACA license.