HealthMay 30, 2025

Pharmacists on patient care teams are proving their value by streamlining workflow and drug decisions

Despite hospital financial and operational pressures, pharmacists are showing their value and driving efficiency for health systems through formulary communications and cross-functional problem-solving.

Pharmacists have long been recognized as one of the most trusted healthcare professions. Throughout the evolution of the modern pharmacy practice model, they have increasingly become integral members of the patient care team and taken on more responsibility for the overall patient experience. Despite published literature demonstrating the value of having a pharmacist on the care team, establishing their permanent position on the frontlines within a health system can be a “hurdle to overcome” financially, according to Staci A. Hermann, PharmD, MS, FASHP, FACHE, Vice President, Embedded Clinical Decision Support Content at Wolters Kluwer Health.

“The justification for putting a pharmacist on the care team is usually based around preventing adverse drug events from happening or other quality improvements,” Hermann explains. However, quantifying the absence of an event can be a cumbersome metric to track and hard to assess at a hard dollar amount to understand return on investment (ROI).

Pharmacists are expensive resources and challenging to justify based on soft-dollar ROI numbers, especially in times of financial pressure, Hermann says. So, the integration of pharmacists to direct care teams is often unevenly applied from institution to institution and the pharmacy practice model can look different in various organizations. Many times, a pilot program is needed to demonstrate the value, or the pharmacist integration may be limited to high-risk patient populations (i.e., critical care, neonatal/ pediatrics).

As financial pressure along with workforce shortages continues to challenge health system pharmacy teams, leadership is finding ways to streamline workflows, prioritize ongoing efforts to improve outcomes, manage the ever-growing medication budget expense, and devise new ways to generate revenue for their institutions to help elevate their roles within their organizations and continue to earn trust for their expertise.

Pharmacists’ contributions on multidisciplinary clinical teams

While pharmacists’ roles on multidisciplinary clinical care teams remain primarily to help optimize medication therapies and provide medication consults, according to an article in The Pharmacy Times, they also contribute by:

  • Researching alternative and more cost-effective therapies.
  • Leading antimicrobial stewardship.
  • Working with institutional and legal leadership regarding use of experimental therapies.
  • Providing preventive care services, such as immunizations.
  • Facilitating access to care.
  • Providing patient education and educational counseling.

There is a wide range of level of acceptance of pharmacists taking on larger care roles and integrating fully onto multidisciplinary teams, possibly The Pharmacy Times postulates, due to lack of visibility or role definition.

The value of pharmacists’ contributions has been observed in a number of studies:

  • In a cross-sectional survey in California, 90% of physicians said that integration of pharmacists in their team improved medication management, and 93% considered pharmacists’ recommendations clinically meaningful.
  • A study in Ontario, Canada, found that, when a pharmacist was integrated in a primary care team, at least one drug-related issue was identified and prevented in 93% of patients.
  • The American Journal of Pharmacy Education reported that for every $1 invested in pharmacist integration on teams, more than a $4 benefit was seen, largely related to savings from:
    • Reducing drug discrepancies and improving medication adherence.
    • Providing preventive care.
    • Decreasing demand for physician-provided care.
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The ‘Swiss army knife’ of healthcare

“I often will say pharmacists are the Swiss army knife on any team,” says Hermann. “Any place I've seen them: The pharmacist on the care team can talk clinically with the providers, [medication] administration language to the nurses, and they can speak operations – for example, when will a drug be available for administration – as well as formulary adherence and supply chain logistics. They understand financial options for patients if a drug isn't covered by insurance as well as the financial impacts of drug costs to their organization. And, lastly, they’re even talking to the technical team about how to enter a drug in the EMR safely so that the drug is prescribed and administered in a safe and effective manner, thereby maximizing the outcomes for the patient.”

Hermann explains that a further advantage of the “Swiss army knife” nature of the pharmacist is that, because they understand and have a toe in so many different processes throughout a health system, they can translate between different workflows and needs for their colleagues and connect the dots “usually in a singular conversation.”

Streamlining workflow for pharmacy efficiency

Pharmacy is a naturally collaborative profession. As such, it is a natural area of focus for health systems working on system integration initiatives. Those initiatives are usually focusing on formulary alignment, managing pharmaceutical expense and driving organizational efficiency, Hermann says. That can manifest itself as strategically placing pharmacists at system-level leadership roles, such as Chief Pharmacy Officer, to oversee all facets of pharmaceutical care:

  • Direct inpatient and ambulatory patient care
  • Central pharmacy operations
  • Inventory management and pharmaceutical supply chain

Pharmacy voices in executive positions can help drive workload optimization, whether that is in order verification workload or medication compounding/ dispensing. This could look like leveraging overnight teams to manage quality checks, compounding, and processing, so medications are ready to go first thing in the morning, or by optimizing the use of pharmacy techs to free up time for pharmacists to focus on the most critical tasks.

“Operationally, there’s always a focus on how we can make things more efficient, more streamlined,” Hermann says.

Technology and automation solutions can be a valuable tool for helping pharmacists streamline workflow, and by extension, free up time and person-power to advance their clinical and operational priorities, Hermann says. Workflow-embedded medication decision support solutions help save pharmacists time and connect them to the latest evidence to inform appropriate decision-making generally, she explains. But in specific areas of crucial and time-consuming decision-making, like Pharmaceuticals & Therapeutics (P&T) committee reviews, for which pharmacy teams often struggle to free up budget for additional staffing, Hermann notes that tech solutions are much easier to implement and justify from an operational and financial standpoint.

The importance of formulary communication

“The P&T, which is the team that covers the whole formulary, from procurement to administration while considering all of the medication safety aspects, is so heavy on the administrative side,” Hermann says. “Anything that can help facilitate that monthly meeting process and communicating the committee’s decisions out afterward, I think, would be greatly appreciated.”

Unifying an approach to formulary management and communication can help pharmacists stay connected to frontline care and create an efficient means of promoting medication safety and formulary compliance even when team members cannot be present or make active recommendations for every drug decision.

To assist pharmacy teams in establishing an effective way to standardize formulary decision-making and streamline communications throughout their healthcare organizations, UpToDate® Lexidrug and UpToDate® developed a customized formulary management solution. Regardless of at what point the pharmacist enters the medication review process or how actively involved in the decision-making they are, the pharmacy team can build an organization-wide database that communicates all of its approved drug lists, formulary policies, restrictions, and guidelines integrated into the decision-making workflow at the point of care and alongside evidence-based drug and clinical information. A custom formulary solution allows teams to:

  • Streamline the P&T committee research process with easy access to information on the latest drugs available in the market.
  • Align pharmacists and frontline care teams by making formulary information accessible at point of care within regularly used clinical and drug decision support resources.
  • Upgrade communication with clinicians about formulary policies to improve adherence and help reduce operational costs.

Despite budget cuts and staffing shortages, Hermann says that providing pharmacy teams support for P&T decisions and formulary communication must remain a priority to maintain efficient, standardized medication safety protocols.

“Whether you’re a provider with a patient in front of you, whether you're a part of a committee at a hospital, or whether you’re doing P&T in the payer space, at the end of the day, you’re always comparing one drug to another,” she says. “So, how will you frame up and offer that clinical information for people to make quicker, better decisions?”

To learn more about custom formulary solutions, download our guide on Reducing clinical variability and improving formulary communication.

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