A year after the EU General Data Protection Regulations (GDPR) has come into force, the requirements have shaken things up for the way law firms treat their data and have forced lawyers to take a series of steps in order to remain compliant and prevent any costly breaches.
It’s as if lawyers aren’t already inundated enough managing the relentless flow of tasks and keeping up with clients’ demands. With the host of requirements under the GDPR and with all the risk attached to non-compliance, you might understandably be feeling a little uneasy.
This post explains what aspects of data management are affected by the GDPR and how practice management software can help. And because it doesn’t hurt to double-check where you are at in your GDPR compliance journey, we’ve mapped out a basic GDPR action plan to help you fill in the gaps. But remember, compliance is a continual effort so it’s important that you are taking these steps throughout.
When is GDPR applicable?
Just keeping a list of contacts makes your company subject to the GDPR regardless of size or industry. And all aspects of processing data are targeted, this includes exactly how it is collected, recorded, stored, structured, organised, modified, used, disseminated, restricted and deleted.
We recommend abiding by the following two pillars when it comes to your company’s treatment of data:
- Take responsibility for protecting personal data and be able to demonstrate it
- Keep the risks for EU citizens top of mind
Essentially, you are must take all the appropriate technical and organisational measures to fulfill your obligations, so the better positioned you are to substantiate this, the better off you’ll be in the long run.
GDPR action plan
While rules applied by the GDPR need to be converted into specific actions for all organisations because the legal sector is unique and one of a kind, some rules vary for law firms.
Thankfully, practice management software, Kleos, is ready to support law firms through the phases, dedicated to helping them fulfill their obligations in the most robust yet efficient way.
We are pleased to confirm that Kleos meets the requirements of the GDPR, providing you with the safest environment for storing and processing personal data. Additionally, we offer custom services to manage GDPR related documentation, correspondence and processes to save you time on your journey towards GDPR compliance.
Below is an example road map that your firm can follow to ensure GDPR compliance. It’s a great point of reference for keeping you in check: